Full- and Part-time positions
POSITION TITLE: Finance Manager
REPORTING TO: Deputy Director
LOCATION: New York City (remote to start)
The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through on-going research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.
The Robert Rauschenberg Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.
In its time, the Foundation has supported countless artists, vital research and social movements. It has evolved substantially and now, with the retirement of its longtime Finance Manager, the Foundation seeks a thoughtful finance professional to manage this area of work.
SCOPE AND RESPONSIBILITIES
The Finance Manager reports to the Deputy Director and will be responsible for day-to-day cash management, including accounts payable and accounts receivable, and other general accounting activities for two entities: Robert Rauschenberg Foundation (RRF), and Untitled Press, Inc. The role is also responsible for preparation of monthly financial reports for the Board of Directors and the Board finance committee.
The Finance Manager will be an integral member of the Foundation’s team, working across the organization and its entities. They will develop tools and systems to provide critical financial and operational information to the organization’s individual departments and leadership and will make actionable recommendations. They will also support budgetary planning and costs management. The Manager is responsible for:
- Partner with Deputy Director and consulting Controller to provide requisite reports for budget development process; complete payroll and benefit burden data entry for budgets.
- Provide accurate, timely preparation and dissemination of monthly financial statements, monthly closings, and quarterly forecasts for both business entities; produce dashboards, charts, and other financial tools.
- Prepare regular departmental and program financial reports that enable Senior Staff to manage their activities.
- Prepare 1099 and 1096 forms; assure compliance with all applicable tax and government compliance provisions.
- Partner with Deputy Director to establish and maintain systems of internal controls to ensure the integrity of all financial reporting systems, processes and data.
- Facilitate day-to-day accounting operations, including, accounts payable, payroll processing with PEO, journal entries, reconciliations and preparation of month end schedules; ensure that accounts payable and closings are performed in a timely manner.
- Identify and recommend improvements to financial operational procedures and systems.
- Process check and wire issuance and proper classifications for three physical locations.
- Reconcile expenses, including petty cash and American Express statements.
- Review and reconcile bank and investment accounts.
- Oversee grant payments and tracking.
- Manage royalty receivables and allocations.
- Input invoices and track payment of art sales; track cost basis of artwork and generate sales reports.
- Produce for accountant annual and quarterly reports for the Foundation and Untitled Press, Inc. for tax calculation.
- Manage internal transfers between related entities.
- Oversee the annual audits for the Foundation, which includes Community Works, LLC a disregarded tax entity of the Foundation, and Untitled Press, Inc. a C-corporation owned by the Foundation, consulting with Deputy Director and outsourced Controller as needed.
- With Deputy Director and outsourced Controller, reconcile past accounting and audit findings as needed.
- Working with PEO, input payroll for part-time and full-time staff, employee benefits into accounting software to reconcile with payroll service.
- Upload new hire information; manage 401K employee payroll deductions and employer payments annually to plan to third party 401K provider.
- Input new hire paperwork and onboarding materials into PEO system; manage personal information changes (salaries, 401k contributions etc.) as needed.
- Handle processing of any terminations in the PEO system.
- Manage PEO PTO system and ensure alignment with information on individual paychecks.
- Send out HR related notices as needed.
- Minimum seven years non-profit accounting experience primarily and most recently working for a private foundation.
- Demonstrated ability to synthesize financial data and offer strategic alternatives.
- Knowledge of nonprofit accounting practices, regulations, and financial reporting.
- Experience with both external and internal audit practices.
- Strong experience with general ledger, accounts payable, accounts receivable, payroll taxes, and banking procedures in a nonprofit setting.
- Working knowledge of QuickBooks, Mac computer systems, and Microsoft Office; experience with FileMaker Pro helpful.
- Strong operational systems orientation.
- Excellent analytical and abstract reasoning skills, plus excellent organization skills.
- Flexible and a self-starter; able to multi-task while also being detail oriented.
- Excellent communication skills, written and oral, with a broad range of constituents.
- A supportive work style that demonstrates initiative, patience, flexibility, sound judgment and collaboration.
- Warmth, a sense of humor, and an appreciation for the work of the Foundation.
- Bachelor’s degree in accounting or business administration preferred; CPA helpful.
- As an equal opportunity employer, the Robert Rauschenberg Foundation (RRF) is committed to creating an equitable and inclusive work environment. We strive to attract a diverse mix of talented people and we encourage individuals of all backgrounds to apply.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Compensation is expected to be in the low- to mid-$100,000s and commensurate with experience. Competitive benefit package.