Full- and Part-time positions

Centennial Project Manager
Human Resources Manager
Facilities Manager
Finance Manager
Curatorial Assistant

REPORTING TO: Executive Director and Interim Chief Operating Officer
DEPARTMENT: Administration
LOCATION: New York City
STATUS: Full Time

OVERVIEW

The Robert Rauschenberg Foundation (“Foundation”) expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors. The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

The Centennial Project Manager will play a pivotal role in organizing, overseeing, and executing every aspect of the Robert Rauschenberg Foundation's Centennial programming and activities, from the launch of the campaign in October 2025 to its conclusion in October 2026. The Manager will work closely with the Foundation’s staff, and liaise with external stakeholders to ensure the successful realization of Centennial- related communications, events, exhibitions, publications, educational programs, and other initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Develop, maintain, and monitor progress on a comprehensive Centennial project plan, including timelines, milestones, and deliverables.
Coordinate Centennial campaign activities and programming with RRF staff and external partners as well as external initiatives not spearheaded by RRF.
Organize and lead weekly Centennial project management meetings to coordinate relevant internal and external parties, review and monitor project timelines, planning, resources, and work product/deliverables.
Manage key Centennial events, programming, and activations initiated by the Foundation, including overseeing logistics, budgets, and hiring.
Oversee and approve all campaign-related communications, including press announcements, newsletters and e-blasts, website updates, and social media (in coordination with internally appointed Content Producer and Social Media Manager).
Ensure all Centennial activations and communications reflect campaign strategy and tactics.
Maintain and monitor budgets and staffing for all Centennial campaign activities and provide regular resourcing updates to the Executive Director.
Track and report on Centennial campaign impacts via metrics including event and exhibition attendance, website impressions, social media engagement, press, etc.
Provide regular reports to Foundation leadership and Board on Centennial campaign planning, progress, and impacts.

REQUIRED QUALIFICATIONS

Bachelor's degree in arts management, project management, or a related field.
Proven experience in project and event coordination, preferably in the arts or cultural sector.
Proficiency in project management tools and software.
Exceptional organizational skills, attention to detail, and ability to manage multiple tasks simultaneously while meeting rapidly shifting project deadlines.
Excellent writing, communication, and interpersonal capabilities.
Knowledge of Robert Rauschenberg's work and the contemporary art landscape.

Please note that the Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.

ADA SPECIFICATIONS

Requires the ability to use a computer and office equipment traditionally found in office settings.
The ability to traverse stairs.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

EQUAL OPPORTUNITY

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Foundation strives to attract a diverse mix of talented people. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

COMPENSATION

Compensation is expected to be between $85,000 and $100,000, commensurate with experience. Competitive benefit package.

APPLICATION INSTRUCTIONS AND DEADLINE

Please email letters of interest, including salary expectations, along with your cover letter, resume, and three professional references to employment@rauschenbergfoundation.org. Please indicate “Application for Centennial Project Manager” in the subject of your email.

Human Resources Manager

REPORTING TO: Chief Operating Officer
DEPARTMENT: Administration
LOCATION: New York City
STATUS: Full Time

OVERVIEW

RRF has a long history of hiring engaged, productive employees, and we’re looking for a human resources (HR) manager to continue this tradition. The ideal candidate will have experience in HR or employee recruitment, with a thorough understanding of HR policies and procedures. The bulk of the role will involve employee orientations, benefits administration, compensation, rewards, and conflict resolution, and there is great opportunity for developing and refining systems. We’re eager to find a human resources manager who connects easily with people and has a detail-oriented mindset for handling the dynamic nature of today’s workforce. The HR Manager will report to the Chief Operating Officer and is an important member of the administrative team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Oversee and refine employee standards and procedures, using existing HR systems as well as identify and recommend improvements to internal standard operating procedures, including team restructuring and morale building, where necessary.
Serve as primary contact for all payroll related matters and retirement contributions for employees.
Process payroll for up to 50 staff members.
Be the primary intermediary between external PEO and employees.
Prepare and review year end compensation reports from external PEO.
Implement recruitment and onboarding processes that perform with a high standard for quality and in alignment with current standard business practices, including establishing and conducting orientation and training programs so that employees understand how they can best support the Foundation’s mission.
Maintain and enhance employee benefits programs, including compensation, health insurance, leave, and vacation.
Develop, deliver, and maintain management guidelines that support departments’ human-resources policies and procedures and reinforce the Foundation’s overall business direction and mission.
Plan, monitor, and appraise HR activities in compliance with national and local HR regulations by scheduling management conferences, resolving employee grievances, training managers in how to coach and discipline, and counseling employees and supervisors.
Build strong relationships with external suppliers, fostering trust and promoting collaboration.
Collect Conflict of Interest Forms from staff, board, advisory councils, and vendors.
Handle confidential matters with discretion.

REQUIRED QUALIFICATIONS

Minimum of five years’ experience in human resources or employee recruitment.
Experience working with non-for-profit businesses an advantage.
Minimum bachelor’s degree in business, arts administration, or related field.
Demonstrated ability to proactively prioritize and manage time, juggle multiple duties, and meet deadlines.
Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
Exceptional communication and interpersonal skills and an ethical mindset.
Strong problem-solving and conflict-resolution skills.
Strong understanding of national laws related to HR, specifically looking at NY and Florida state laws.
Ability to maintain a highly professional, positive, and flexible demeanor with rapid and shifting priorities.
Proven organizational ability, analytical skills, and attention to detail.
Works well within a small dynamic team in a progressive environment.

ADA SPECIFICATIONS

Requires the ability to use a computer and office equipment traditionally found in office settings.
The ability to traverse stairs.

EQUAL OPPORTUNITY

COMPENSATION

Compensation is expected to be between $165,000 and $175,000, commensurate with experience. Competitive benefit package.

APPLICATION INSTRUCTIONS AND DEADLINE

Facilities Manager

REPORTING TO: Chief Operating Officer
DEPARTMENT: Administration
LOCATION: New York City
STATUS: Full Time

OVERVIEW

The Facilities Manager oversees the maintenance, operation, and improvement of the Foundation’s buildings in New York. Ensuring safety, efficiency, and compliance with relevant laws and regulations. The Facilities Manager also manages the facilities budget, vendors, contractors, projects, and capital improvements. The Facilities Manager works closely with other departments and stakeholders to support the organization’s mission and goals and to plan for future needs and growth. Some of the essential functions also include ensuring proper building maintenance coverage, management of all vendors and procurement of services. will act to support the Foundation’s ability to provide its employees with a daily work environment consistent with their culture and high standards and can take ownership of the assigned site(s).

ESSENTIAL DUTIES AND RESPONSIBILITIES

Implement a long-term & short-term facility management strategy that aligns with the Foundation’s evolving goals and objectives.
Be responsible for ensuring the safety, security, and cleanliness of the facilities, as well as managing budgets, schedules, and vendor relationships.
Optimize the use of available space within the facilities.
Ensure compliance with zoning regulations and building codes.
Oversee the day-to-day maintenance and repair of the facilities.
Ensure all building systems (HVAC, plumbing, electrical, kitchens and more) are operational and efficient.
Schedule and supervise routine inspections and maintenance services.
Coordinate facilities enhancements and improvements projects.
Develop and manage the facility budget, including operating and capital expenditures.
Negotiate contracts with vendors and service providers to ensure cost-effective services.
Track expenses and analyze financial statements to identify cost-saving opportunities.
Develop and implement safety protocols and emergency procedures.
Monitor and maintain security systems, including access control and surveillance.
Source, negotiate contracts, and manage relationships with facility-related vendors and contractors.
Evaluate vendor performance and ensure service level agreements are met.
Manages performance of vendors ensuring services are delivered in accordance with then contract and to agreed standards and tracking to completion.
Stay updated on relevant laws, regulations, and certifications related to facility management.
Ensure compliance with health, safety, and environmental regulations.

REQUIRED QUALIFICATIONS

Ensures outstanding levels of service to the client and prompt issue resolution.
Bachelor’s degree in business administration, management, finance, information technology or related field from an accredited institution.
Ten years of facilities management experience, preferably in non-profit or social service.
Excellent communication, client service, and project management skills.
Speak before an audience and lead property tours with confidence, using appropriate communication skills and professionalism.
Analytical problem solver skilled in developing strategic process improvements to maximize resources, contain costs, optimize space, and enhance services.
Strong leader and team builder with excellent training, presentation and relationship building skills.
Maintain organization and time management skills.
Possess a strong understanding of key facilities management industry related metrics and the inter-relationship with client Service Level Agreements and Key Performance Indicators.
Familiar with NYS building codes, regulations, and standards.
Experienced in managing staff, vendors, contractors, and projects.
Excellent communication, organization, and problem-solving.
Highly proficient with a range of information technology tools and platforms including Microsoft Office, especially Excel; and work order systems and inventory management software.

ADA SPECIFICATIONS

Requires the ability to use a computer and office equipment traditionally found in office settings.
The ability to traverse stairs.

EQUAL OPPORTUNITY

COMPENSATION

Compensation is expected to be between $95,000 and $115,000 commensurate with experience. Competitive benefit package.

APPLICATION INSTRUCTIONS AND DEADLINE

Please email letters of interest, including salary expectations, along with your cover letter, resume, and three professional references to employment@rauschenbergfoundation.org. Please indicate “Application for Facilities Manager” in the subject of your email.

Finance Manager

REPORTING TO: Chief Operating Officer
DEPARTMENT: Administration
LOCATION: New York City
STATUS: Full Time

OVERVIEW

The Finance Manager reports to the Chief Operating Officer and will be responsible for day-to-day cash management, including accounts payable and accounts receivable, and other general accounting activities. The role is also responsible for preparation of monthly financial reports for the Board of Directors and the Board Finance Committee. The Finance Manager will be an integral member of the Foundation’s team, working across the organization and its entities. They will develop tools and systems to provide critical financial and operational information to the organization’s individual departments and leadership and will make actionable recommendations. They will also support budgetary planning and costs management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manages the accounting/financial staff to establish and monitor financial performance to meet financial goals and achieve operational objectives. Sets departmental goals and objectives and measures performance against goals. Establishes departmental priorities.
Plans and administers departmental budgets. Provides historical data and projections as required for budget development and planning. Ensures departmental financial wellbeing by tracking revenues and expenses, consolidating and analyzing financial data, preparing special reports, maintaining internal controls and other best practices.
Establishes and oversees /audit all internal financial controls to include purchasing, cash handling, receipts, disbursements, expendable/fixed asset inventories, payroll and employee records to ensure policies are enforced according to the Foundations standards.
Coordinates annual internal and external audit processes.
Monitors, reviews and verifies accounting records and transactions for accuracy, timeliness and adequacy of supporting documentation. Ensures compliance with internal policies, agency rules and regulations, and generally accepted accounting principles.
Oversees account reconciliations and production of regularly scheduled summary reports, income and financial statements for assigned accounting operations. Analyzes reports for accuracy prior to distribution.
Coordinates the development and maintenance of electronic systems and procedures. Provides direction and input for the development of accounting applications, reports, forms, records, and documented procedures.
Serves as a resource for external organizations to provide requested or required financial information and reports.
Handle internal and external constituents’ questions and requests for information and serve as a resource on industry best practices.
Develops and maintains excellent working relationship with Foundation staff and colleagues.
Understand and evaluate existing systems and processes, identify opportunities for continuous improvement, and develop new systems to enhance team’s overall effectiveness and efficiency.
Serve as a leader and full partner in major decisions, advising senior and departmental leadership on key initiatives, business models, and strategic directions.
Direct financial analysis processes, analyze business critical systems, and proactively resolve strategic issues that may span multiple areas.
Develop and implement strategies and systems for: budgeting; forecasting, modeling & projecting; identifying & explaining variances; financial reporting; expense reductions; cost containment; and revenue enhancements.
Develop and maintain forecasting model for capital and operating budgets, develop long-range financial forecast, and develop capital and operating performance targets.
Direct the annual budget process including establishing and communicating the budget process, overseeing the coordination of annual budget meetings and compilation of budget requests, drafting annual budget narrative, and submitting the budget to Finance Committee.
Identify opportunities and champion major initiatives for continuous improvement in support of internal controls and financial reporting processes.
Collaborate with Foundation leadership to develop financial processes, policies and procedures.

REQUIRED QUALIFICATIONS

MBA or master’s degree in accounting, finance or business administration.
Minimum seven years non-profit accounting experience.
Advanced knowledge of budget management, financial analysis and financial modeling; working knowledge of accounting principles.
Excellent management and supervisory skills.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Proficient in accounting and tax preparation software.
Working knowledge of QuickBooks Online, Divvy, Bill.com and Microsoft Office. Experience with FileMaker Pro helpful.
Strong operational systems orientation.
Excellent analytical and abstract reasoning skills, plus excellent organization skills.
Flexible and a self-starter; able to multitask while also being detail oriented.
A supportive work style that demonstrates initiative, patience, flexibility, sound judgment and collaboration.

ADA SPECIFICATIONS

Requires the ability to use a computer and office equipment traditionally found in office settings.
The ability to traverse stairs.

EQUAL OPPORTUNITY

COMPENSATION

Compensation is expected to be between $150,000 to $175,000 commensurate with experience and includes a competitive benefit package. This role is exempt.

BACKGROUND CHECK REQUIREMENTS

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.

APPLICATION INSTRUCTIONS AND DEADLINE

Curatorial Assistant

REPORTING TO: Assistant Curator
DEPARTMENT: Curatorial
LOCATION: New York City
STATUS: Full Time Permanent, non-exempt

OVERVIEW

Reporting to the Assistant Curator, the Curatorial Assistant is responsible for providing research assistance for the curatorial team in preparation for Foundation art installations, upcoming art auctions, and gallery and museum exhibitions. The Curatorial Assistant will compile research, fact check outgoing documents for publication, manage content for the “art” portion of the foundation website, and generate social media posts. They are responsible for administrative work in the context of all curatorial and art team functions, including maintaining departmental schedules and assisting in maintaining the artwork database and object files.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsibilities will include both research (50%) and administrative (50%) tasks.

Track timelines, draft, and circulate artwork information “talking points” and source image research for internal as well as external parties including auction houses, galleries, and by individual inquiry.
Assist with a range of curatorial projects, including collection, exhibition, and bibliography research.
Assist in preparing and proofreading materials for museum and gallery exhibitions.
As needed, prepare documentation packets and power points for institutional meetings.
Draft content for and coordinate updates of RRF website with the curatorial, archives, and digital content teams, initiating meetings, when necessary, with relevant staff. Research and update AV Bibliography and Performance History.
Compile research and maintain checklist for artworks installed at the Foundation. Coordinate 381 Lafayette Street installation tours, events, and RRF receptions; track guest lists. Manage art team cultivation contacts.
With Assistant Curator, assist with academic collaborations with graduate art history and art conservation programs; as needed, manage publications and events.
Coordinate meetings including weekly interdepartmental check-in. Distribute agendas and relevant materials. Take notes at meetings, distribute and track action items.
Assist in managing calendar for workflow deadlines, internal meetings, and external appointments. Coordinate art team staff outings. Manage Senior Director of Curatorial Affairs calendar.
Assist Collection Manager to compile checklists and track exhibitions as needed.
Generate reports from the artwork database (Filemaker Pro).
Conduct catalogue raisonné artwork examinations for works after 1965 in collaboration with curatorial staff.
Prepare press materials and exhibition timeline for board meetings (three times yearly). With Curatorial Interns, review and disseminate noteworthy press articles monthly.
With Curatorial Interns, prepare art related social media content.
Assist with preparing department budgets and tracking expenses.
Perform any other duties reasonably related to the functions described above.

REQUIRED QUALIFICATIONS

B.A. in Art History; a completed or in progress advanced degree in art history with attention to post-war 20th century American art is a plus.
At least eighteen months prior experience relevant to the position; prior curatorial experience is a plus.
Excellent written and oral communication, research, and organizational skills.
Excellent time management skills. Ability to work independently, meet deadlines, and coordinate multiple projects at once.
Fastidious attention to detail.
Highly motivated, with a strong enthusiasm for working with a curatorial team.
Familiarity and ease with Mac-based computer systems; strong facility with the Microsoft office suite. Experience with FileMaker Pro databases a plus.
Proficiency with image scanning and editing; experience with Photoshop.
Knowledge of a foreign language preferred.
Reports to Assistant Curator. Works closely with other members of the art and warehouse teams and other foundation staff.

Please note that the Rauschenberg Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.

ADA SPECIFICATIONS

While largely sedentary, this position requires the ability to sit, stand, lift up to 50 lbs, as well as speak, and hear, sometimes for extended periods of time.
Requires the ability to use a computer and office equipment traditionally found in office.

EQUAL OPPORTUNITY

COMPENSATION

Compensation is expected to be between $50,000–$55,000, commensurate with experience, and includes a competitive benefit package.

APPLICATION INSTRUCTIONS AND DEADLINE

Interested candidates should submit a cover letter and CV to employment@rauschenbergfoundation.org. Please indicate “Application for 2024 Curatorial Assistant” in the subject of your email to ensure proper processing and review.

The application deadline is May 3, 2024.